PI.300.8.6, LTP – FY-2008 Practice Payment Process for Programs.

The District Conservationist (DC) is responsible for insuring all payments have the necessary documentation completed and attached prior to sending it to the SO. Therefore, the planner will certify the practice in Protracts, complete the payment instructions, insure PRS progress has been reported progress correctly, print the 1245 and review/ check the documentation for each payment on the attached new form; Program Payment Coversheet/Check List.

Receipts are required on all AM and AA practices and must be forwarded along with the other documentation to the SO. Therefore, on those receipts each item that is being considered as eligible for reimbursement will have a CIN # clearly marked in the margins.

Once the planner has all this information accurately completed, they will attach all documents and give to the DC. The DC will review the payment forms and all the supporting data to insure accuracy and completeness. Once the DC has insured everything is completed correctly they will sign the Check List and forward the information to Barb Fossum, the SO.

If you have questions, on the payment process please call Denise Wiedenheft 808-541-2600 ext. 106 or Colleen Simpson 671-472-7467.